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Volunteer Registration
How you can help:
It takes a whole community to bring this day to life—and we’d love for YOU to be part of the magic! Whether you’ve got an hour or the whole year to help, there’s a spot just for you!

  • Assist with Vendor Load-In and Load-Out
  • Provide snacks and drinks for the Artist Hospitality Area
  • Judge the Sidewalk Chalk Competition
  • Lead a shift at the Arts & Crafts Activity Area
  • Staff the T-Shirt Tent
  • Host the Silent Auction Tent
  • Emcee the event and keep the energy high
  • Gather donations for the Silent Auction
  • Spread the word by posting flyers around Elba and surrounding communities
​🎉 You’ll meet great people, support local artists, and be part of something really special in downtown Elba.

If you would like to be involved prior to the event, we have a need for the following committee chairs:
  • T-Shirt Coordinator: 
    • ​Set up t-shirt tent
    • Move racks into place
    • Fold & sort shirts by size
    • Hang banner
    • Coordinate volunteers to sell shirts
    • Make sure shirts, racks, and banner/signage is returned to storage area after the event
  • Arts & Crafts Coordinator
    • Select crafts
    • Create list of materials needed
    • Coordinate volunteers to help during the event
    • Setup the Arts & Crafts area
    • Make sure everything is cleaned up and returned to storage after the event
  • Art Exhibition Coordinator
    • ​Help setup the exhibition
    • Train volunteers on the artwork, mediums used, and artists to help sell the art and take payments during the event
    • Ensure any unsold artwork is promptly returned to the artists or stored safely and securely until they can pick it up
    • Coordinate volunteers to flip the space for the After Party
  • 1:54 Parade Coordinator
    • Make sure parade route is approved with the City of Elba at least 3 weeks prior to the event
    • Find a marching band to participate
    • Invite local leaders, groups, organizations, first responders, queens, etc. to participate
    • Solicit community members to join the Kazoo Band and distribute kazoos during the event
    • Coordinate line-up
    • Ensure Elba Police are on site to block traffic as needed
  • Food & Beverage Coordinator
    • ​Ensure Health Department exemption form is secured for all food vendors one week prior to the event
    • Ensure ABC board license is secured one month prior to the event
    • Create list of food, drinks, mixers, garnishes, bar napkins, plates, etc. for all food and beverage needs throughout the event including the Artist Preview Night, After Party, and Rockin' the River festival
    • Pick-up items as requested by the R154 board
    • Make sure all signage is properly displayed including licenses, person in charge sign, no alcohol beyond this point signs, etc.
    • Coordinate and train volunteers to serve as bartenders and cashiers
    • Secure coolers as needed
    • Cleanup and securely store unused product after the event
  • Sidewalk Chalk Coordinator
    • Find chalk artist to do chalk obstacle course artwork prior to the event
    • ​Help recruit participants prior to the event
    • Make sure all preregistered entries are accounted for
    • Organize list of all entries by category
    • Put out chalk the morning of the event
    • Handle judging for the competition
    • Present metals and cash prizes for the competition to category winners
    • Make sure all chalk is returned to storage after the event.
  • Audio/Lighting Specialist
    • Move all audio equipment into place
    • Ensure cords and cables are not trip hazards
    • Run the outdoor soundboard during the event
    • Run lighting and sound during the After Party
    • Ensure all equipment is returned and safely stored after the event.
  • Technology/Graphic Design/Printing/Signage
    • ​Help with website and app development
    • Help with graphics for the website, social media, printed pieces, banners, t-shirts, etc.
    • Coordinate printing when needed (posters, certificates, flyers, banners, etc.)
    • Find volunteers to hang up flyers and put up banners and signs
    • Make sure all signs are collected and returned to storage after the event
    • Host logo design competition
  • Sponsor Coordinator
    • Coordinate Sponsor Packet mailout
    • Solicit sponsors prior to the event
    • Ensure that all sponsor promises are met including signage, t-shirt recognition, website and social media mentions
    • Make sure all commitments are paid
  • Silent Auction Coordinator (ALREADY FULFILLED)
  • Vendor Coordinator (ALREADY FULFILLED)
  • Art Exhibition Curator  (ALREADY FULFILLED)
  • Artist Coordinator  (ALREADY FULFILLED)
  • Kid's Art Gallery
    • ​Work with local schools, libraries, homeschool groups, etc. throughout the year to promote the creation of children's art
    • Determine categories to be judged (themes, age groups, etc.)
    • Encourage children to submit to the gallery
    • Curate the Kid's Art Gallery
    • Secure judges and meet with them on judging day
    • Compile a list of award winners for printed certificates to be made
    • Present awards to category winners
    • Make sure all artwork and borrowed easels, etc. are returned after the event
  • Correspondence Coordinator
    • ​Make a comprehensive list of people to recognize (sponsors, volunteers, donors, etc.)
    • Send handwritten thank you notes in a timely fashion after the event
  • Compliance Coordinator
    • ​Work with the City of Elba on Event Application/Public Hearing/Event Approval
    • Work with the County Commission on approval to use the courthouse grounds
    • Work with the Health Department on Food Vendor Exemption form
    • Work with ABC Board on Event Permit(s)
  • Accounting/Budget
    • Work with all committees to ensure budget alignment
    • Help with grant writing to secure adequate funding for the event
    • Make deposits and ensure they are properly recorded